Yavapai Republican Men's Forum

By-laws

Yavapai Republican Men’s Forum

By-Laws as amended __/__/____

 

I.                     PRINCIPALS AND OBJECTIVES

a.       To further the goals and objectives of the Republican Party at all levels of government.

b.      To unify the Republican Party at all levels through active participation in the Yavapai Republican Men’s Forum.

c.       To foster and encourage the development of qualified and responsible Republican candidates for both elective and appointed public office.

d.      To educate the members of the Yavapai Republican Men’s Forum in the principles, goals, and objectives of the national, state, and county organizations of the Republican Party.

e.       To generate the will and means to win elections through the members’ participation in Republican Party activities.

f.        The Yavapai Republican Men’s Forum shall not endorse one Republican candidate over another in any election.  If only one Republican is running for any political office the Yavapai Republican Men’s Forum shall support that candidate.  Nothing in this principal/objective should be construed to disallow any individual member of the Yavapai Republican Men’s Forum from supporting any particular Republican candidate in their personal capacity.

II.                 MEMBERSHIP

a.       To be qualified for Regular Membership, the following requirements must be met:

                                                              i.      Be a male registered Republican; and

                                                            ii.      Be current on dues.

b.      To be qualified for Associate Membership, the following requirements shall be met:

                                                              i.      Be a female registered Republicans; and

                                                            ii.      Be current on dues.

c.       To be qualified for Student Membership, the following requirements shall be met:

                                                              i.      Be a registered Republican, or a child of a registered Republican

                                                            ii.      Be an enrolled student under the age of 22

                                                          iii.      No dues will be charged

NOTE:  Associate and Students Members are not allowed to vote or hold office.

d.      The Board of Directors may elect as Honorary Members such distinguished person(s) as they deem proper.  Honorary Members may not hold office or vote at meetings or elections.

III.              OFFICERS

a.       Officers of Yavapai Republican Men’s Forum shall be: President, Vice-President, Secretary, and Treasurer.

b.      The President shall preside over all meetings of the membership and the Board of Directors.  He shall provide general direction and guidance for the organization.

c.       The Vice-President shall preside over all meetings in the absence of the President.  He shall perform such other duties as may be assigned by the President or the Board of Directors.

d.      The Secretary shall keep an accurate record of all meetings of the organization.  He shall be responsible for all correspondence and mailing lists, and shall send out notices of meetings when required by the Board of Directors or the By-Laws.

e.       The Treasurer shall receive and be custodian of all funds of the organization.  Expenditures which represent outstanding obligations of the organization may be paid by the Treasurer with approval of the Board of Directors.

 

IV.              BOARD OF DIRECTORS

a.       The membership of the Board of Directors shall include the elected officers and the immediate Past President.  All Directors shall be members of the Yavapai Republican Men’s Forum and current with dues.

b.      The Board of Directors will consist of no more than 12 members of the Yavapai Republican Men’s Forum, including the elected officers and the Past President.

c.       When a position on the Board of Directors opens the Board of Directors shall appoint a member of the Yavapai Republican Men’s Forum to fill that opening.  This appointment requires a majority vote of the Board of Directors present at a regularly scheduled board meeting. 

d.      To remove a member of the Board of Directors, other than the elected officers and Past President, one of the Directors shall move, in person, at an executive meeting, that a Director be removed from the Board of Directors. After discussion, a vote will be taken to determine if the motion will be placed on the agenda at the next regularly scheduled board meeting.  To put the motion on the agenda at the next regularly scheduled board meeting, a majority vote of the Board of Directors is required.  If the Board of Directors places the removal of a member of the Board of Directors on an agenda further discussion shall take place at the subsequent regularly scheduled board meeting.  After that discussion the motion will be voted on.  A 2/3 majority of the Board of Directors present at the regularly scheduled board meeting is required to remove a Director from the Board of Directors.

e.       The Board of Directors shall be in charge of membership, programming, public relations, and finance of the Yavapai Republican Men’s Forum.  Each of these duties, which are not already covered by an elected position, can be headed by a member of the Board of Directors at the request of the President, but every member of the Board of Directors shall participate in the execution of these duties.

 

V.                MEETINGS

a.       Regular meetings of the general membership shall be held once each month at a date and time to be determined by the Board of Directors.  Meetings may be cancelled or rescheduled by the President due to extenuating circumstances.  If a regular meeting includes a meal, the price of the meal shall be determined by the Board of Directors at a regularly scheduled board meeting by a majority vote of those directors present.

b.      Executive meetings of the Board of Directors shall be held once each month at a date and time to be determined by the Board of Directors, except a meeting of the Board of Directors is not required in the month of December, due to the Christmas season.  Meetings may be cancelled or rescheduled by the President due to extenuating circumstances.

c.       Special meetings of the general membership or the Board of Directors may be called by the President or the Board of Directors.

VI.              QUORUM

a.       At least 25% of the membership must be present at any regular or special meeting for the transaction of business.  The transaction of business does not include presentations, speeches, or debates commonly set for regular meetings.

b.      A majority of the Board of Directors shall constitute a quorum for board meetings.  A quorum is required to conduct any business at a board meeting.

VII.           ELECTIONS

a.       A nominating committee of not less than 3 members shall be appointed by the Board of Directors.  The committee shall make its report at the regular meeting in April, of the second year of the term of office (odd-numbered years), at which time additional nominations shall be called for from the floor.

b.      Elections for officers shall be held at the regular meeting in May in odd-numbered years.

c.       Elections shall be by voice vote unless more than one person is nominated for an office, in which case, votes shall be cast by secret ballot.  A majority of the votes cast shall be required to be elected.  If more than 2 candidates run for an office and no candidate gets a majority of the vote, a runoff election involving the two candidates with the most votes shall occur.

d.      The term of office shall be for a period of 2 years.  The President and Vice-President may serve no more than 2 complete consecutive terms in the office.  Officers will take office at the June regular meeting.

e.       Members 60 days or more past due in paying their dues shall have their voting rights suspended until they are current on their dues.  Any member whose voting rights have been suspended shall not be counted in the total membership present in determining if a quorum exists to transact business.

 

 

VIII.        DUES

a.       Annual dues of the Yavapai Republican Men’s Forum shall be determined by a majority vote of the Board of Directors at a regularly scheduled board meeting.  If no vote takes place in any given year, the amount of the dues for the previous fiscal year shall be deemed the amount of dues for the upcoming fiscal year.  Any change to the dues amount shall take effect on the following July 1.

IX.                PUBLIC SERVICE DISBURSMENTS

a.       The Board of Directors, by a majority vote of those directors present at a regularly scheduled or special board meeting, may disburse the funds of the Yavapai Republican Men’s Forum to civic causes consistent with its Principals and Objectives as listed above.  Disbursements shall not be made to political campaigns.

X.                AMENDMENTS

a.       These By-Laws may be amended by a 2/3’s vote of members present at any regular meeting, provided that at least one month’s notice of said meeting and the proposed amendment has been given to all members.

XI.              PARLIMENTARY AUTHORITY

a.       The latest edition of Robert’s Rules of Order, Revised, shall govern all proceedings unless inconsistent with any of the provision of these By-Laws.

 

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